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There you go! You have everything neatly placed right in front of you. Each week reflect upon your decisions and evaluate your workflow to understand what you’ve done till now, and what you need to do to improve your decisions. ReflectĬontinuous evaluation and monitoring of everything that you need to do is a recipe for perfection. Divide your tasks according to their similarities and give them a context tag to identify them better. There is also an interesting concept of ‘contexts’ when it comes to organizing your tasks. Next Action List: actions or tasks that require execution, but are without any due date.Calendar: consists of deadline-driven tasks.

Waiting for List: consists of all the tasks that can be easily delegated to someone else.

This can be done by further placing the tasks in the following lists: You need to delegate or defer the tasks that are now on your projects list. Putting the tasks in the projects category implies that they need more than one step or more time to successfully complete. If the actionable task can be done within the next 2 minutes, do not wait any further, and do it. Now comes all your tasks that are, indeed, actionable. Keep reviewing them over time to evaluate if any action needs to be done. If you’re not sure whether the task should be done right away or not, put them in the someday/maybe list. ReferencesĪll the tasks that do not require any action at the moment, but might be needed at some time in the future should be put in this category. They don’t need your attention of any sort. If they’re not, the decision gives birth to three types of lists where you can dump them: TrashĪs the name suggests, the tasks that are not worth dealing with should be immediately put in the trash list. So, first things first, you need to decide if the tasks that lie ahead of you are actionable or not. You begin by categorizing and prioritizing your tasks and putting them in relevant lists, according to the nature of urgency. Organizing is one of the most important (and elaborate, might I add) steps of the GTD technique.

The clarifying step in turn leads to the third step, organizing. This will greatly help you get rid of all the small things that were piling up to become big troubles later on. If the underlying task can be completed within the next two minutes, do it immediately. Break down all your to-dos to decide the next course of action.Īn interesting take on this can be to follow the two-minute rule. It’s highly likely you’ve written down those things too which do not require your attention at all. The second step recommends processing all that you’ve jotted down and identifying what exactly needs to be done out of that pile of tasks. This is the first step toward better productivity and it will set the basis for processing things faster. Immediately transfer whatever comes to your mind into an external system, which can be anything ranging from a simple notepad to a more elaborate to-do list app.Ĭlear your mind of all the things you need to do and you’d be surprised how light you feel. So, the first step of implementing GTD is to brain dump. Now, if you know brains, they like playing this little game where all this happens for a brief moment only, and after a while, you’re only thinking about potatoes. There are moments when your brain suddenly hits all the right chords and you’re swamped with creative ideas, or better yet, all the things you need to get done. Now, you must be thinking this looks like a lot of work, and isn’t the GTD method supposed to minimize the work effort? Patience, my beloved reader! It may seem intimidating at first glance, but once you get to understand it better, it’ll work like a charm. The technique comprises 5 steps that bring you closer to getting your life together (well, almost). So, the whole concept of GTD revolves around the systematic organization of your tasks and priorities in a way that they become more manageable and achievable.

If you don’t have time to read the whole book (many of us don’t), I’ve broken down the method elaborately for you to understand why GTD works the way it does, and all the popular GTD apps that can help you implement it to master the skill of getting things done. Image Source – GTD in 15 Minutes by Hamberg